Purchase Management

• Introduction

  Streamline your procure-to-pay process by automating key transactions and providing approval workflow to support internal compliance requirements.

  • Create Cash Purchases :- Create a cash purchase receipt to give your vendors as a payment record. Schedule deliverable invoices for your customers automatically.
  • Create Goods Receipts :- Provide your vendors with a delivery receipt of purchased goods, while mapping – respective purchase orders, applied discount rates, and payment details.
  • Create Purchase Orders :- Easily create purchase orders for your vendors to include payment terms, quantity and other purchase information; available in multiple currencies.
  • Create Debit Note :- Generate a "Debit Note" for your customer against a purchase invoice, and reduce your accounts payable in cases such as the return of damaged goods.
  • Make Payment :- Record all payments made to your vendor/customer against a GL code in multiple currencies through multiple payment methods, including cash, check and debit/credit card.

  Hvantage ERP offers the best in its class environment for you to manage all your purchase processes, such as creating purchase orders, receiving goods, making payments, and allowing you to return defective goods with financial instruments. You can create, monitor, and maintain all key order information of your purchases, ensuring that each purchase order is legitimate and authorized. By linking your purchase order to inventory control, you can access exact stock quantities, movement history, seasonal trends, and supplier lead times.

  Our solution comes with a purchase module which is very flexible to handle the entire inward process. Inward can be in the form of Goods Inward Note(GIN), Goods Receipt Note(GRN), Transfer In or Purchase Invoice.

  Key Features :

  • Customizable purchase supports user-defined calculations like discount, tax, freight & miscellaneous charges which ensure exact amount getting posted on supplier ledger
  • Automate the entire inward process like PO, GIN, GRN& purchase
  • Management of bundles via parcel entry. LR details & transport details are captured in parcel and purchase entry
  • Multi-state purchase supported along with C-form & F-form
  • Option to print difference for already printed invoice or get a duplicate copy
  • Adjust purchase return & expiry return at the time of purchase entry itself
  • Option to keep a certain purchase invoice on hold until discrepancy in it is resolved
  • List products pertaining to specific distributors for quick entry
  • Supports Conversion based purchase like buying in "n" units & selling in "n" units
  • Adjust credit notes given by suppliers on respective purchase bills
  • Option to Auto set selling price of products at the time of purchase based on mark-up/mark-down concept
  • Supports cash, credit, replacement & consignment purchase types and purchase can be configured to have tax included or excluded for invoices
  • Comprehensive order management helps to automate replenishment process
  • Instant access to analytical data of supplier such as previous purchase history, outstanding, turnaround time for delivery, etc
  • Complete tracking of purchase order vs supply for excess or short supply which lowers the capital blocked in unwanted goods
  • Flexibility to configure additional attributes that can be captured at the time of purchase entry
  • Complete tracking of dead stocks or goods in short supply which lowers the capital blocked in unwanted goods
  • Reorder can be done based on past 'N' number of days of sales, order based on minimum maximum stock level, minimum maximum days, price protection needs etc